Start with complete vendor and item details
Open Purchase to manage Vendors and Purchase Items. Save vendor addresses and contact details so they appear automatically on your purchase order PDFs. Your purchase catalogue stays separate from your sales items.
Issue an order, then record its status
Choose a vendor, add item descriptions and quantities, and leave prices blank if they are not known yet. You can edit the order and fill in prices later, including after it is Accepted. Mark it Accepted when it is accepted, or Cancelled when it is no longer needed. The total stays blank until all item prices are filled in.
Download standard PDFs and Excel exports
Purchase orders use the same PDF layout as quotations and invoices. Pro users can show a signature and stamp through PDF Preferences; purchase orders do not include Terms & Conditions or payment instructions. Search by vendor, order number, date or status, and export the matching rows to Excel. The Free plan includes 10 purchase order creations and 10 purchase order PDF downloads each month. Pro has unlimited usage.
Create a purchase order
Set up your vendor details and create your first purchase order.
Start for free